Full application for a Jo Cox Memorial Fund Strengthening
All organisations invited to submit a full application will be asked to upload the following documents:
- organisational strategy, i.e. the organisation’s strategic plan or equivalent
- organogram (including a description and diagram of the applying organisation’s Board, management and key staff posts)
- draft logframe
- a copy of registration document (UK and/or other country)
- physical proof of registered address (utility bill, UK or country of registration)
- signed letter of ‘good standing’ from your bank to confirm bank details
- name, citizenship, and date of birth of the following persons: Chair and Deputy Chair of your Board, the MD or CEO, Director of Finance, and Programme Manager responsible for the UK Aid Direct grant
- details of 3 referees (include written references if available) for work that you have done/similar projects that organisation has managed
If your proposed project is provisionally selected for support, UK Aid Direct will undertake a due diligence review of your organisation before funding is agreed.
Following the outcome of this review, our offer of a grant award will either be agreed or withdrawn.
The UK Department for International Development (DFID)'s due diligence framework provides a consistent approach for conducting due diligence during partner assessments, using an agreed set of guiding principles and assessment activities.
We recommend that all applicants should be aware of DFID’s Smart rules for project management (opens in a new window).
Successful applicants will be expected to become IATI compliant - guidance on BOND website (opens in a new window).
Grant holders will be expected to complete:
- grant agreement
- quarterly financial reports
- quarterly narrative progress reports
- end of project assessment report
Reporting fraud and whistleblowing
Grant holders will be expected to be compliant with DFID’s anti-corruption policy and approach to reporting fraud.
As part of DFID’s zero tolerance policy on fraud, bribery and corruption there is no ‘minimum’ level for reporting an incident and we ask partners to report all allegations or suspicions immediately.
This allows DFID to be aware of incidents as they arise, rather than once an investigation has been completed. It also means that DFID’s Counter Fraud Section can provide support and work with the partner involved if appropriate.
DFID sources information on fraud risks and exposures from other agencies (including other bilateral and multilateral donors, as well as the police, NGOs and charities) and provides data to other bodies for national reporting.
DFID is increasingly able to undertake proactive exercises to help our partners assess and address specific fraud risks and exposures.
To report a serious incident concerning suspected misuse of funds, please click on this link (which opens in a new window): expolink.co.uk/manniondaniels
Alternatively you can contact DFID directly at their Counter Fraud and Whistleblowing unit as follows:
- through a secure email address: firstname.lastname@example.org
- by calling the confidential hotline on +44 (0) 1355 843747
- in writing to the Head of Internal Audit, Abercrombie House, Eaglesham Road, East Kilbride, G75 8EA