Full application for a Community Partnership grant

If your application has been successful and you have been invited to submit a full application for a  Community Partnership grant, please read the information contained below to understand what is required of you. The closing date is Thursday 22 August 2019 at 17:00 (BST).

Simply select the + sign on the right hand side to expand the sections and read further.

Don’t miss the guidance and templates you can download also in each section. These are designed for you to read and share with your colleagues and partners before completing and submitting again.

Organisation and project requirements

All organisations invited to submit a full application for a Community Partnership grant are asked to upload certain documents, in addition to completing the application form on the online portal, SMILE.

A list of the fiduciary documents required are listed below:

  • A copy of your organisation’s registration document in the country in which you are based
  • Physical proof of your organisation’s registered address (a utility bill or your registration document)
  • A signed letter of good standing from your bank to confirm your bank details
  • A CV or short biography of the lead person responsible for delivering the project/programme in-country.

You will also need to provide a list of the names and designations of individuals involved in the management of your organisation, along with their identity documents (for example, a copy of their passport):

  • CEO
  • Finance Director
  • Project Manager for the proposed project
  • Chair of Board
  • Deputy Chair of Board
  • Treasurer

At the concept note stage of your application, you were required to upload copies of your three most recent sets of audited accounts. If you did not provide these, or you have more up to date copies now, please upload them in the appropriate section on the online portal.

A list of the project-related documents required for your full application are also listed below:

  • Draft logframe: a document summarising the proposed project’s outcomes and outputs
  • Your theory of change (ToC): a document summarising how you foresee change happening and covering at least your proposed project’s overall goal and outcomes
  • One-page, high level workplan outlining your step-by-step approach
  • A completed budget template.

Guidance to download

Other project considerations

Full proposals will be assessed against key criteria related to:

  1. Contextual analysis
  2. Intended change and impact
  3. Project approach and methodology
  4. Stakeholder consultation
  5. Sustainability
  6. Risk management
  7. Organisational capability
  8. Monitoring and evaluation
  9. Detailed budget
  10. Value for money
  11. Gender and social inclusion, including disability inclusion

It is important to consider all aspects of your project at this stage, like how you will incorporate beneficiary feedback into the design of your project. Here are some guidance documents you might want to read.

Guidance to download

Next steps after submitting your full application

All full applications are reviewed by an independent technical panel and moderated by DFID.

In the current funding round applicants should receive news of the outcomes of the round by mid-December 2019.

If you are informed that you have been awarded a provisional grant, your organisation will then be required to undergo a financial management assessment (FMA). This must take place before your grant is approved and any funds are released. This process is known as due diligence. It will initially take place either through a face-to-face meeting at your registered office or remotely via Skype / telephone, depending on the type of funding applied for.

Each organisation is allocated a key focal person by the fund manager once a provisional grant is awarded.

Reporting requirements

As a condition of your grant, we expect all Community Partnership grant holders to complete:

  • An Accountable Grant Arrangement (AGA)
  • Quarterly financial and narrative reports
  • Project closure reports.

Guidance and support will be provided to grant holders to help complete and submit these. Further detail will be provided during the set-up process.