If your application has been successful and you have been invited to submit a full application for a Community Partnership grant, please read the information contained below to understand what is required of you. The closing date is Thursday 22 August 2019 at 17:00 (BST).
Simply select the + sign on the right hand side to expand the sections and read further.
Don’t miss the guidance and templates you can download also in each section. These are designed for you to read and share with your colleagues and partners before completing and submitting again.
Organisation and project requirements
All organisations invited to submit a full application for a Community Partnership grant are asked to upload certain documents, in addition to completing the application form on the online portal, SMILE.
A list of the fiduciary documents required are listed below:
- A copy of your organisation’s registration document in the country in which you are based
- Physical proof of your organisation’s registered address (a utility bill or your registration document)
- A signed letter of good standing from your bank to confirm your bank details
- A CV or short biography of the lead person responsible for delivering the project/programme in-country.
You will also need to provide a list of the names and designations of individuals involved in the management of your organisation, along with their identity documents (for example, a copy of their passport):
- Finance Director
- Project Manager for the proposed project
- Chair of Board
- Deputy Chair of Board
At the concept note stage of your application, you were required to upload copies of your three most recent sets of audited accounts. If you did not provide these, or you have more up to date copies now, please upload them in the appropriate section on the online portal.
A list of the project-related documents required for your full application are also listed below:
- Draft logframe: a document summarising the proposed project’s outcomes and outputs
- Your theory of change (ToC): a document summarising how you foresee change happening and covering at least your proposed project’s overall goal and outcomes
- One-page, high level workplan outlining your step-by-step approach
- A completed budget template.
Guidance to download
Download: A UK Aid Direct guide to developing a logframe (pdf)
This guidance seeks to ensure you understand what the Department for International Development (DFID) means by logframes, and more specifically:
- Understand the terms used in relation to logframes in UK Aid Direct guidance and templates
- Learn the purpose of logframes, what they help us to achieve and why they are a useful tool for project management
- Know how to develop a logframe and how to use it during the project management cycle.
Download: A UK Aid Direct guide to developing a theory of change (pdf)
This guidance seeks to ensure you understand what the Department for International Development (DFID) means by a theory of change (ToC), and more specifically:
- Understand the terms used in relation to ToC in UK Aid Direct guidance and templates
- Understand the purpose of ToC, what they help us to achieve and why they are a useful tool for project design
- Learn how to develop a ToC and how to use it during project design.
Download: A UK Aid Direct guide to project design and management (pdf)
This guidance seeks to ensure applicants understand what is being looked for at full application stage and features:
- Example graphics visualising the change expected to see as a result of a project
- Common problems with applications
- Example Gantt chart
Download: A UK Aid Direct guide to budget classification and budgeting (pdf)
This guidance covers the classification system of UK Aid Direct budgets and the methodologies used in calculating the expenditure of grants.
Templates to download
Download: UK Aid Direct logframe template (xlsx)
This template includes
- A blank logframe sheet
- Logframe template, with comments
- Standard indicators
You can download this and re-upload your draft logframe onto SMILE, our online application system.
Download: UK Aid Direct budget template (xlsx)
This is your template for inputting your proposed budget costs. You can download this and re-upload it onto SMILE, our online application system.
Other project considerations
Full proposals will be assessed against key criteria related to:
- Contextual analysis
- Intended change and impact
- Project approach and methodology
- Stakeholder consultation
- Risk management
- Organisational capability
- Monitoring and evaluation
- Detailed budget
- Value for money
- Gender and social inclusion, including disability inclusion
It is important to consider all aspects of your project at this stage, like how you will incorporate beneficiary feedback into the design of your project. Here are some guidance documents you might want to read.
Guidance to download
Download: A guide to beneficiary feedback mechanisms (pdf)
This guidance seeks to ensure you understand what the Department for International Development (DFID) means by beneficiary feedback mechanisms, and more specifically:
- Understand the terms used that relate to beneficiary feedback mechanisms in UK Aid Direct guidance and templates
- Understand beneficiary feedback mechanisms and why they are a useful tool for project monitoring and learning
- Learn how to use beneficiary feedback mechanisms during project implementation
- Can demonstrate that using beneficiary feedback mechanisms can lead to greater accountability.
Download: A guide to value for money (pdf)
This guidance seeks to ensure you understand what DFID means by Value for Money (VfM), and more specifically:
- Understand the terms that relate to VfM in UK Aid Direct guidance and templates
- Understand VfM and why it is a useful tool for project management
- Learn how to use VfM during project implementation.
Download: A guide to sustainability (pdf)
This guidance seeks to ensure you understand what DFID means by sustainability, and more specifically:
- Understand sustainability both conceptually and in UK Aid Direct guidance and templates
- Know how to address sustainability in project documentation.
Download: UK Aid Direct guide to gender inclusion (pdf)
This guidance seeks to ensure that UK Aid Direct applicants and grant holders understand what DFID means by gender and gender equality, and more specifically, that they:
- Understand the terms used in relation to gender in UK Aid Direct guidance and templates
- Know why and how gender equality should be considered at all stages in the project cycle
- Understand that gender equality also needs to be considered as an issue across all
organisations involved in the fund.
Download: A UK Aid Direct guide to disability inclusion (pdf)
This UK Aid Direct guide to disability inclusion includes:
- What disability inclusion is
- How to address it within project documentation.
Link: DFID's strategy for disability inclusive development 2018- 2023
DFID’s approach to disability inclusion is the first strategy is has published on the subject.
Link: DFID smart rules for project management
We recommend all applicants are aware of the DFID’s Smart rules for project management.
Download: UK Aid Direct guide to IATI (pdf)
All UK Aid Direct grant holders are expected to publish their project data to the International Aid Transparency Initiative (IATI) platform within six months of the start of their Accountable Grant Agreement. The IATI platform looks to improve aid transparency and increase aid effectiveness. DFID requires all projects to publish certain elements of data to the registry. It is good to familiarise yourself with IATI at this stage (if you are not already).
Next steps after submitting your full application
All full applications are reviewed by an independent technical panel and moderated by DFID.
In the current funding round applicants should receive news of the outcomes of the round by mid-December 2019.
If you are informed that you have been awarded a provisional grant, your organisation will then be required to undergo a financial management assessment (FMA). This must take place before your grant is approved and any funds are released. This process is known as due diligence. It will initially take place either through a face-to-face meeting at your registered office or remotely via Skype / telephone, depending on the type of funding applied for.
Each organisation is allocated a key focal person by the fund manager once a provisional grant is awarded.
As a condition of your grant, we expect all Community Partnership grant holders to complete:
- An Accountable Grant Arrangement (AGA)
- Quarterly financial and narrative reports
- Project closure reports.
Guidance and support will be provided to grant holders to help complete and submit these. Further detail will be provided during the set-up process.